Nov 20

Committee Meeting on 2nd November 2020

Minutes

Attendees: Andrew Collins, Eric Grieve, Kevin Pretorius, Chris Reed, Roberta Smyth, Danny Thomas.

Apologies: John Rees

Open actions from last meeting

  1. Website not up to date – EG

Action: DT will train CR to update website and post minutes this week – Complete

  1. Do we need to pay a retainer to ACC to ensure future use? – DT

Action: The Committee endorse the donation to ACC of 50% of the normal fees not paid in 2020 and 50% of the normal fee each month until we can resume meetings at ACC. This will need approval from the members at the AGM. – All

  1. Do we need to postpone membership renewal? – DT

Action: The Committee suggest delaying the membership renewal until January 2022. This will require approval from the members at the AGM – All

Topics for discussion

  1. Health and Safety

No incidents reported.

  1. Loan equipment agreement and insurance – KP

Action: EG to confirm current loan equipment hand over procedures. Loan equipment largely low value so insurance probably not required. But some changes may be required to comply with COVID regulations – EG

  1. AGM on 8th December – All

Action: Members votes for the 2020 AGM will collected either

  1. During the online AGM Zoom meeting via method to be confirmed – KP
  2. Or for members not attending the online meeting via a link e-mailed from Google Docs. – DT

Action: The Committee propose to continue using Zoom for the present, paying an annual fee with the account “zoom@farnham-as.co.uk”. This will require approval from the members at the AGM. – KP

Action: Committee members reports to CR please by last week of November please..– CR

Any Other Business

  1. Next Committee Meeting will be 1st February 2021
  2. Zoom for outreach? – JR

Action: Zoom would be of limited use for online Outreach events.- AC

  1. Add Membership secretary Google Docs Membership Spreadsheet share list – CR

Action: A view/print link has been forwarded to RS. – DT – Complete

  1. Monthly newsletter and weekly observing notes support – CR

Action: Observing notes in newsletter etc. will be provided by new Observing Coordinator. -KP

Action: Weekly Observing Notes to be stopped – All

  1. Observing Coordinator replacement – KP

Action: What is the role of an Observing Coordinator? – KP