Sep 02

Committee Meeting on 2nd September 2019

Committee Meeting on 2nd September 2019

Minutes

Attendees: Steve Baker, Andrew Collins, Eric Grieve, Kevin Pretorius, Chris Reed, John Rees, Roberta Smyth.

Apologies: Danny Thomas

Open actions from last meeting

  1. Alternative to Alice Holt with greater flexibility on dates, e.g. Bordon.

 Action: Explore possibility of Bordon/Crondall site(s) – AC – Bordon contact not available – No progress.

Action: Bentley Playing Fields looks like a suitable ad-hoc alternative – SB – Complete

Action: at next monthly meeting check members enthusiasm for observing events at Alice Holt/Bentley/ACC either on weekends or midweek – SB

Action: Request permission for Christmas Star Party at ACC in December – JR

 

  1. Re-introduce the Welcome Pack for members – AC

 

Action: Refreshed Welcome Pack has been circulated to the committee, comments required by 10th September – AC

Action: When items such as library list refreshed updated on the website the date shows “November 10th 2011” not the refresh date – DT – Complete.

Action: Welcome Pack to be available to members via hidden download on website. – DT – Complete

Action: Welcome Pack in A5 booklet form for issue to new members. Cost estimate for 25. – AC

Suggestions:

Maybe call it “Members Handbook 2020” rather than version number. -DT

Telescope list on the website rather than handbook – EG

“Members under 18 must be accompanied by an adult member of the society who signs the attendance sheet.”

  1. Observing events – SB

Action: Schedule of observing events for 2019/2020 to be refreshed and agree with Alice Holt – KP/DT – Complete

Action: Publish observing events in Newsletter and Facebook – KP/CR – Complete

Action: Upcoming astronomical events to be notified to members via monthly observing newsletter – SB – Complete

Action: Practical telescope observing, if clear or collimation etc. if overcast at ACC after monthly meetings. Encourage members to bring telescopes they require assistance with. – SB – Complete

Action: Red lights (DT) and signs (KP) to mark parking areas and observing areas. – KP/DT

  1. Review PLI whether FAS supplied PLI provides sufficient cover – DT

Action: Investigate scope of PLI with SAGAS. The current policy is due for renewal in April 2020. Clarification required of current cover provided by FAS before deciding how to proceed. – JR

Action: Electrical equipment to be PAT (Portable Appliance Testing) tested. – JR

  1. Thirty members have not renewed in 2019 – is there something we should do? – RS

Action: Greater mix of speakers plus some practical demonstrations – KP – Complete

Action: Club nights at ACC with beginner/practical sessions after talks (see 3 above) – KP – Complete

Action: Club nights published in newsletter perhaps also on Facebook (see 3 above) – KP – Complete

  1. Review Constitution – AC

Action: Review society’s constitution and circulate to committee with recommendations. – AC – complete

Action: Further amendments raised by committee members to be discussed and confirmed at 4th November meeting. Issued to members at least 14 days before AGM where they need approval by a quorum of members. – All

  1. Review Junior Membership Rules RS

Action: This will be covered by the “Review Constitution” above

Topics for discussion

  1. Health and Safety

No reported incidents.

Any Other Business

  1. Next meeting to be hosted by Kevin on 4th

  2. Reports to secretary by 4th November – All

  3. Remote First Aid course completed by – AC