Feb 03

Committee Meeting on 3rd February 2020

Committee Minutes on 3rd February 2020

Minutes

Attendees: Steve Baker, Andrew Collins, Eric Grieve, Kevin Pretorius, Chris Reed, John Rees, Roberta Smyth

Apologies: Danny Thomas, John Rees

Open actions from last meeting

  1. Alternative to Alice Holt with greater flexibility on dates, e.g. Bordon.

Action: Check members enthusiasm for observing events. – SB Complete.

  1. Observing events – SB

Action: Still trying to renew observing contract with Alice Holt for 2020 – DT – Complete.

  1. Review PLI whether FAS supplied PLI provides sufficient cover – DT

Action: Send questionnaire to insurance brokers to assess limitations of current cover. – JR

Action: Electrical equipment to be PAT (Portable Appliance Testing). – JR

Action: Club limits of liability in case of injury, equipment damage or loss at society events to be investigated – JR.

Action: The advantages of setting up a Charitable Incorporated Organisation (CIO) to limit members liability be investigated – JR

  1. Review Constitution – AC

Action: Members to be notified of proposed changes at November meeting – AC – Complete.

Action: Proposed constitution to be e-mailed to all members by 17th November – AC – Complete.

Action: To confirm acceptance of changed constitution a quorum (25%) of paid up members (20 members) are required to vote with 2/3rds approving to ratify the changed constitution – AC -Complete.

  1. Falling Membership – RS

Comment: The maximum practical membership of the current venue is about 100.

Action: 200 flyers produced advertising Society with some left in Observatory -AC – Complete.

Action: Membership currently about 62 and rising, looks positive -RS – Complete.

  1. Simplification of membership list – RS – Complete

Action: Membership list to contain only current members sorted by surname – AC – Complete.

  1. Speaker Fees – KP

Action: Speakers from Universities generally only request travelling expenses but occasionally fee charging professional speakers are used – KP – Complete.

  1. Non-members attending observing events – KP

Action: Normally accompanied by a member. To avoid misunderstandings a “Guide to Observing Etiquette” should be available – AC/JR

Topics for discussion

  1. Health and Safety

No reported incidents.

Any Other Business

  1. Website not up to date – EG

Action: Forward latest minutes etc to a website maintainer – CR

  1. Next Committee Meeting

Action: The meeting will hosted by John Rees on the 4th May 2020.