Nov 04

Committee Meeting on 4th November 2019

Committee Minutes on 4th November 2019

Minutes

Attendees: Steve Baker, Andrew Collins, Eric Grieve, Kevin Pretorius, Chris Reed, Roberta Smyth

Apologies: Danny Thomas, John Rees

Open actions from last meeting

  1. Alternative to Alice Holt with greater flexibility on dates, e.g. Bordon.

 Action: Explore possibility of Bordon/Crondall site(s) – AC – No response from Bordon – Closed.

Action: Check members enthusiasm for observing events. No response at October meeting, will try again in November – SB

Action: Request permission for Christmas Star Party at ACC probably after AGM – JR

  1. Re-introduce the Welcome Pack for members – AC

Action: “Members Handbook 2020” in A5 booklet form £75 for 25 copies. – AC – Complete.

  1. Observing events – SB

Action: Red lights and signs to mark parking areas and observing areas. – DT/SB – Complete.

Action: Still trying to renew observing contract with Alice Holt for 01 No 19 to 31 Oct 20 – DT

  1. Review PLI whether FAS supplied PLI provides sufficient cover – DT

Action: Investigate scope of PLI with SAGAS. The current policy is due for renewal in April 2020. Clarification required of current cover provided by FAS before deciding how to proceed. – JR

Action: Electrical equipment to be PAT (Portable Appliance Testing). – JR

  1. Review Constitution – AC

Action: Amendments raised by committee members to be confirmed.  – AC – Complete.

Action: Three members required to endorse proposed constitution – RS, KP and SB – Complete.

Action: Members to be notified of proposed changes at November meeting – AC

Action: Proposed constitution to be e-mailed to all members by 17th November – AC

Action: To confirm acceptance of changed constitution a quorum (25%) of paid up members (20 members) are required to vote with 2/3rds approving to ratify the changed constitution – AC

Topics for discussion

  1. Health and Safety

No reported incidents.

Any Other Business

  1. Falling Membership (RS)

Action: Produce a flyer advertising the Society for distribution from the The Alexander Observatory, local libraries, etc. – AC

  1. Membership list difficult to use (RS)

Action: Amend printed membership list to only include current paid up members – AC

  1. Speaker fees (KP)

Action: Increasingly speakers expect a fee for presenting at the monthly meetings. Reasonable fees and expenses will be paid in future – KP

  1. Non-members attending observing events

Action: While there are only one or two they will be treated as guests of members. However, if numbers increase this will be reviewed. – KP

  1. Next Committee Meeting

Action: The meeting will hosted by Roberta Smyth on the 3rd February 2020