Committee Meeting 7 Aug 2023

Minutes

Attendees: AC, EG, DH, KP CR, JR, NT

Apologies: DT

Open actions from previous meetings

  1. PLI (Public Liability Insurance) issues
  • The current PLI is provided through the FAS (Federation of Astronomical Societies) at a very reasonable rate but there are concerns that it does not totally protect the officers of the society from liability. It is hoped that SAGAS will recommend officer, members and possibly building cover be included in the FAS PLI policy.

Action: FAS has appointed a PLI officer and is actively considering amending the PLI cover to include society officer protection. DT

  1. Restart Observing Sessions – DT
  • PLI cover discussions with Alice Holt have stopped – DT
  • Action: Actively discussing with Waverley Council the possibility of using Frensham Great Pond car park. The annual charge will be about £40, the car park appears secure between 9pm and midnight and it offers good observing to the east, west and south. The committee need to review and agree the Terms and Conditions and the PLI cover – NT
  1. Proposal to purchase 4G router to allow speakers to give talks via Zoom – KP

Action: The past two monthly meetings have been successfully using ACC’s improved wifi. – KP Complete

  1. Health and Safety
  • Various risk assessment forms have been standardised by JR.

Action: Version 2 of risk assessment form to be distributed – JR

  1. Organise visits to Greenwich Observatory, Herstmonceaux, etc. – AC

Action: So far there has been no response from members. The question will asked again in the next newsletter and monthly meeting. If no response the item will be dropped. – AC

  1. Talks or tutorials for newbies – NT

Action: KP is always open to suggestions for suitable subjects for meeting talks – ALL

  1. Loan equipment terms and conditions to be clarified – EG, DT
  • Some loan equipment is quite valuable and the equipment hire T&Cs need to be revised.

Action: Current loan equipment list to be updated but more valuable items will not be on the website. – EG

Action: T&Cs to be clarified. – KP

Any Other Business

  1. Next meeting – Monday 6th November  2023 at 20:00 via Zoom.