Minutes
Attendees: EG, KP, CR, JR, DT
Apologies: AC
Open actions from previous meetings
- PLI (Public Liability Insurance) issues
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- PLI provided by FAS (Federation of Astronomical Societies) has been renewed.
The insurance covers 70+ societies (is the cover sufficient?)
No trustees/committee members indemnity
No infectious disease cover
No loss of equipment cover (no expensive equipment held by society)
No “wrongful act” by committee members cover
Action: Explore suitable alternatives – JR
Action: Need to confirm society’s address – JR
- Slideshow of Telescopes etc. held by Society
Action: EG has produced a slide show on USB – Complete
Topics for discussion
- Health and Safety
Action: No issues reported.
Any Other Business
- Future speakers likely to both attend meetings and use Zoom – KP
Action: Zoom will be retained for the optional use by speakers – KP – Complete
- Update website with intention to hold monthly meetings at ACC only and COVID regulations – individuals choice but don’t attend if positive for COVID. – DT
- Return to Alice Holt – DT
Action: No response from AH. Check if AH is still suitable and try and make contact – JR
Action: Look for alternatives to AH, e.g. Bentley rec., Aldershot rec.
- GDPR Policy & Procedures – KP/AC
Action: Committee members to review updated GDPR document and send comments to KP.
Action: Junior members need to be accompanied by a parent/guardian – KP
Action: Data controller to be appointed.
- The Future of the Newsletter – CR
a. Is it useful? –
Action: It should be retained. – Complete
b. Can it be reduced to just society business, such as (as suggested by DT)? –
Action: Revert to original format of society news only. CR to continue with slimmed down version. – Complete
- Committee posts – KP
The Observing Coordinator and Membership Secretary positions are now vacant.
Action: Members to be asked to assist with these roles.
Action: KP to temporarily pick up membership secretary role. DT to redirect membership secretary email to KP.
Action: Scale down outreach.
- Lunt 65mm Solarscope and mount – DT
Action: Repair EQ3 mount – DT – Complete
Action: Disappointing image quality no granulation. May require additional filter. -DT
- Next meeting – 7th November?