Committee Meeting 1 Aug 2022

Minutes

Attendees: EG, KP, CR, JR, DT

Apologies: AC

Open actions from previous meetings

  1. PLI (Public Liability Insurance) issues
    • PLI provided by FAS (Federation of Astronomical Societies) has been renewed.

The insurance covers 70+ societies (is the cover sufficient?)

No trustees/committee members indemnity

No infectious disease cover

No loss of equipment cover (no expensive equipment held by society)

No “wrongful act” by committee members cover

Action: Explore suitable alternatives – JR

Action: Need to confirm society’s address – JR

  1. Slideshow of Telescopes etc. held by Society

Action: EG has produced a slide show on USB – Complete

Topics for discussion

  1. Health and Safety

Action: No issues reported.

Any Other Business

  1. Future speakers likely to both attend meetings and use Zoom – KP

Action: Zoom will be retained for the optional use by speakers – KP – Complete

  1. Update website with intention to hold monthly meetings at ACC only and COVID regulations – individuals choice but don’t attend if positive for COVID. – DT
  2. Return to Alice Holt – DT

Action: No response from AH. Check if AH is still suitable and try and make contact – JR

Action: Look for alternatives to AH, e.g. Bentley rec., Aldershot rec.

  1. GDPR Policy & Procedures – KP/AC

Action: Committee members to review updated GDPR document and send comments to KP.

Action: Junior members need to be accompanied by a parent/guardian – KP

Action: Data controller to be appointed.

  1. The Future of the Newsletter – CR

a. Is it useful? –

Action: It should be retained. – Complete

b. Can it be reduced to just society business, such as (as suggested by DT)? –

Action: Revert to original format of society news only. CR to continue with slimmed down version. – Complete

  1. Committee posts – KP

The Observing Coordinator and Membership Secretary positions are now vacant.

Action: Members to be asked to assist with these roles.

Action: KP to temporarily pick up membership secretary role. DT to redirect membership secretary email to KP.

 Action: Scale down outreach.

  1. Lunt 65mm Solarscope and mount – DT

Action: Repair EQ3 mount – DT – Complete

Action: Disappointing image quality no granulation. May require additional filter. -DT

  1. Next meeting – 7th November?