Committee Meeting 10th Oct 2022

Minutes

Attendees: AC, EG, KP, CR, JR, DT, NT

Open actions from previous meetings

  1. PLI (Public Liability Insurance) issues
  • JR has explored the current PLI provided by FAS and suitable alternatives. The current cover is relatively inexpensive however, it does not provide protection for society officers. This could be added by the society but would require annual audit with additional fees.

Action: Ask FAS directly or via SEGAS if it can include this cover in the current policy – JR/DT.

Action: Need to review both ACC and AH PLI cover – JR/DT.

  1. Return to Alice Holt – DT
  • Stewards nominated for assuming agreement reached with AH.

October 22nd  – KP/DT

October 29th – NT/CR

November 19th – DT/KP

November 26th – NT/JR

  • Members will be notified of observing events via the MemberMojo observing group email.
  • Agreement with AH – DT

Action: Agreement returned to AH but progress is slow making observing during October look uncertain – AH/DT.

  1. GDPR Policy & Procedures – KP/AC
  • The amended and policy has been uploaded to the FAS website – KP.
  • Society’s fiscal year – KP

Action: The society’s year needs amending at the AGM to align with MemberMojo year – KP.

  1. Committee Posts – KP
  • NT welcomed as new Observing Coordinator.

Topics for discussion

  1. Health and Safety
  • COVID guidance

Action: Covid advice to members to be retained.

Members are requested to

    • Not attend meetings or events if they suspect or have COVID .
    • Respect other members at meetings or events.
  1. Proposal to purchase 4G router to allow speakers to give talks via Zoom – KP
  • We are unlikely to broadcast future meetings and only 3 or 4 speakers each year will want to present via Zoom it seems unnecessary to purchase a 4G router and SIM with a monthly data allowance.

Action: Monitor feasibility of phone hotspot or using ACC internet. – KP

Any Other Business

  1. Outreach events – AC
  • There have been requests from Scout and Beaver groups to visit the Alexander Observatory in November.

Action: These events will require a key holder and at least one other society member to assist – ALL.

 

  1. Next meeting – 7th November via Zoom